ShareSync from AllPro Technologies is an enterprise-class file sync and share service. This collaboration tool enables file and folder syncing across user devices, along with sharing features for distributing and syncing files both internally and externally.
ShareSync provides a high degree of security and protection. ShareSync’s protection features let administrators:
This paper provides detailed information about ShareSync’s security features.
ShareSync data is encrypted both when it’s at rest as well as when it’s in transit. At-rest data is encrypted with 256-bit AES encryption, while in-transit data is encrypted using 256-bit SSL/HTTPS encryption. Additionally, ShareSync generates a unique encryption key for every account, creating an even greater degree of protection through data isolation.
Each time a user activates a new ShareSync device or accesses ShareSync from the web, they must login using their username and password.
ShareSync password policies are imported from Active Directory and utilize “strong” parameters, helping to eliminate the possibility that external parties will guess passwords. This Active Directory integration requires users to use the same password for ShareSync that they use for all their cloud services. Because there are no additional passwords to remember, it reduces the possibility that they will write their password down where others might see it.
For mobile devices, an additional layer of security can be added by configuring a passcode that must be entered each time the app is launched.
Using the Control Panel, administrators get complete visibility across all the ShareSync devices enabled on their account. Each time a new device is configured by an end user, the administrator is notified, and all users’ devices are catalogued in the Control Panel.
ShareSync is one of just a few collaboration solutions that allows administrators to wipe data remotely. In case of a lost or stolen laptop, tablet, or mobile phone, or when facing a personnel issue, corporate data can generally be quickly removed, helping to minimize potential data leakage.
The Audit Log is a Control Panel feature that allows administrators to view all the ShareSync activities on their account. Whenever files or folders are added, updated, shared, or deleted, the event is logged and available for tracking and auditing purposes, providing a greater level of administrative control over ShareSync. There are multiple ways to use the Audit Log:
Admin file management is an add-on that lets account owners maintain administrative control overall end user files and folders. Once account owners enable this feature through the control panel, they can manage all ShareSync content across the environment.
Admin File Management increases the ability for administrators to monitor and manage end user content. Using Admin File Management, account owners can
This feature needs to be explicitly enabled for each admin. All admin actions are tracked in the audit log.
When a user shares a ShareSync folder, he or she can set permissions for each collaborator independently. The configurable sharing permissions are “Co-Owner,” “Modify” or “View” permissions.
Permissions can be set differently for each collaborator. And sub-folders can be shared with different collaborators. Permission levels can be changed or revoked at any time.
Web links allow users to share individual files with users both inside and outside of the company, without giving users permission to view or edit other documents in the same folder. For additional security, web links can be protected with passwords.
Administrators can configure external sharing policies to allow users to easily share with virtually anyone. External ShareSync users can edit files, sync files, and access all content in the folders that have been shared with them. This is a useful feature if for collaborating on files and folders with another company on an ongoing basis.
External ShareSync users are able to access the complete set of ShareSync features and functionality. Administrators can track external user activity in the audit log and control data with remote wipe.
ShareSync was designed to ensure a high security of data, to help reduce the chances of data being accidentally deleted, and to help provide easy ways to restore and recover data should it be lost.
From a service architecture perspective, every ShareSync file is replicated to redundant storage clusters to help minimize the risk of data loss. Additionally, each user’s data is fully isolated from every other user’s data.
In the unlikely event of a service outage, users can still access all their locally-synced data.
ShareSync co-editing features help to prevent file overwrites and conflicts. File versioning allows users to easily restore previous versions of all files stored in ShareSync.
If a file is deleted, it is moved to a recycle bin, where it can be restored. Administrators can restore deleted files and prevent permanent deletions.
ShareSync is backed by a 99.999% uptime guarantee. No other file collaboration service offers a comparable uptime guarantee.
ShareSync is delivered through a data infrastructure comprised of:
ShareSync takes strict security measures to reach regulatory compliance across industry and vertical-specific standards.
Data Privacy, Integrity and Security Standards
These security features make ShareSync a highly-secure, highly-reliable file sync and share service. For more information about ShareSync’s security features—or to request a live product demonstration, contact us.